Client on the phone, or a quick enquiry to log before you forget? Quick Job Input asks for just the essentials — client, date, pax, pickup time, origin, and as many drops as the job needs — then saves it as a draft and opens the full job editor so you can fill in everything else whenever you're ready.
From the dashboard, tap Quick job in the sidebar.
Client, date, passengers, pickup time, and Origin. Start typing an address and pick the real suggestion from the dropdown — Google resolves it to a verified location.
Arrival time and location per drop — distance and drive time fill in automatically from Google the moment both ends of that leg are known, still editable if you know better. Tap + Add drop for as many stops as the job needs.
Tap Start job →. It saves as a Draft and drops you straight into the full job editor — itinerary, vehicle, pricing, everything else — with the basics already in place.
Instead of estimating distances or looking up routes manually, CoachQuote can resolve any address through Google Maps and fill the leg automatically — kilometres, drive time, and a heavy vehicle toll estimate, all in one step.
Type any address, suburb, landmark, or venue name into the leg's From and To fields. No exact formatting needed — Google resolves it.
The 🗺 Get route button on the leg sends the addresses to Google Maps. The km, drive time, and toll estimate fill in automatically within a few seconds.
Toll estimates use heavy vehicle rates by default (current Transurban/Linkt rates). If you select a minibus or car on the job, the tolls recalculate automatically using the lower car rate.
If the pickup address contains an airport or terminal, CoachQuote adds the airport access fee as a named extra on the job — itemised on the client quote so it's never forgotten.
AI intake is its own screen — separate from Quick Job Input, for the enquiries that arrive as real client text (an email, an SMS, a WhatsApp message) rather than a call you're keying in yourself. It's one step: paste the text, and the AI reads it, Google checks the route, and it lands as a new job ready for you to check.
From the dashboard or sidebar, tap ✨ AI intake. Optionally set Client/Date/Passengers/Vehicle first — anything you type there is kept as-is and won't be overwritten by what the AI reads.
The client's email or message, text only — signature and all. Multi-day trips are fine: each day comes back as its own block. Images and attachments won't come across.
One AI call reads the client/date/pax/pickup/drops, then Google checks the route for each leg — km, drive time, and tolls, same as a manually built itinerary. No separate review-then-continue step: it applies straight into a new job.
You land in the job with the basics filled in and status set to AI Quote — a flag meaning it's system-generated and not yet manually reviewed. Check the route against your own knowledge (the AI reads text, not local shortcuts or closures), then move the status to Quoted once you're happy.